Archive for tasks for virtual assistant

Jun
03

Hiring Your Team

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This Team Hiring Kit created by Melissa makes it easy for you to hire help for your business.

Here’s everything you’ll get inside the Team Hiring Kit:

Before You Hire
– 200+ Ideas for What to Outsource
– Tracking Your Time Exercise
– Sorting Your Tasks so You Know What to Outsource Exercise

 During Hiring
– Sample Job Posting
– 37 Interview Questions
– 2 Email Templates – Introduction & Request for Interview + Welcome to the Team Email
– Hiring Checklist

After You Hire
– 4 Access Tutorials
– Team Meeting Agenda Template
– 4 Project Procedures Templates
– 4 Tasks Templates

 Bonus Training Created Personally by Melissa
– Bonus Audio: Hiring & Working with Your New Team Member
– Bonus Video: Inside Look at My Entire Business Structure
– Bonus Video: Inside Look at My Project Management System

Click Here to Get Full Details about the Team Hiring Kit Now: Team Hiring Kit

To Your Success,

Suzanne

Some links on this page or post may be affiliate links. This means if you click on the link and purchase an item, we will receive an affiliate commission. Regardless, we only recommend products or services we believe will add value to our readers.

If you think it may be time to hire an assistant, give Sue a call at 608-838-4700. The post by Ali Brown below may help you see the benefits.

Posted on May 10, 2012 by Ali Brown

I often see my entrepreneur clients fall prey to a stubborn mindset: they strongly resist the idea of hiring help. Women entrepreneurs especially get stuck here.

But the truth is, trying to do it all yourself doesn’t make you a better business owner. In fact, it can hurt your business growth and throw your personal life off balance. An assistant can help you manage your business more efficiently, freeing you to focus on the big picture.

Here are FIVE tell-tale signs that you need to get help asap:

1. You forget to perform tasks, like updating your website or confirming appointments. Imagine how much better off your business would be if these routine tasks didn’t fall through the cracks. You’d stay above your competition, be recognized for your stellar customer service, and maintain a solid reputation in your industry. An assistant can easily be trained to help with online marketing and scheduling so that these business functions always happen when they should.

2. You waste time looking for lost documents or emails. Entrepreneurs’ inboxes are usually overflowing with correspondence with clients, industry newsfeed updates, e-zines, and more. If you find that you’re losing track of important items, like invoices and invitations, it’s time to have someone come in to help. An assistant can take these items off your plate, so you don’t miss payments or make costly administrative mistakes.

3. You don’t have time to see family or friends. When you find yourself missing out on brunches or birthday parties in favor of work, then it might be time to reprioritize. Hiring an assistant, even one who works just a few hours a week, frees you up to focus on what matters, like spending time with loved ones and experiencing those once-in-a-lifetime moments first-hand.

4. Your billable rate is higher than an assistant. Let’s say that you bill client at $100/hour and your assistant bills you $20/hour. Rather than taking time away from your paying clients to send out invoices or book appointments, pay an assistant her $20/hour while you earn $100/hour from your clients. Even after you pay your assistant, you’ll still bring in $80/hour that you otherwise wouldn’t have time to earn.

5. You’ve been putting off tasks that you dislike. Most of us have tasks we dread doing. Some people hate filing other people can’t stand writing promotional copy. The great news is, there are people out there who actually LIKE doing what you despise, so why not bring them on to handle these tasks with passion and dedication?  All it takes is a little legwork to find someone you trust to get the job done.

Entrepreneur mentor Ali Brown teaches women around the world how to start and grow a profitable business that make a positive impact. Get her FREE CD “Top 10 Secrets for Entrepreneurial Women” at www.AliBrown.com

Some links on this page or post may be affiliate links. This means if you click on the link and purchase an item, we will receive an affiliate commission. Regardless, we only recommend products or services we believe will add value to our readers.

So you just held your first teleconference, interview, podcast or webinar OR maybe you have a lot of audio files built up but they are just sitting in a database doing nothing. Your VA (Virtual Assistant) can edit your audios into products, podcasts or maybe an online radio program. Most audios just need a nice intro/outro (music) and slight editing. Then you can sell these audios on your website.

Maybe you just want to have the audio file(s) turned into a Word or PDF document so you can use that content in an e-book, report, articles or blog posts for your website . You don’t have the time, expertise or equipment to do it yourself — what do you do? Let your VA transcribe it for you!

There are many benefits to transcribing your files. You can pass the transcribed file on to your listeners (as a freebie, added benefit or at an extra charge) or to the ones who couldn’t make it to the teleconference. You could package it with the audio and sell it as an info product.

You can also utilize bits and pieces of the transcribed document as blog posts on your website or create articles you can submit to article directories. You can create an e-book with some of this material to sell on Amazon for use on a Kindle e-reader (one of the hottest technology products today).

Things to know:

  • Decide which format you want the final product in and share it with your VA; i.e., Word or PDF.
  • Decide how you want the spacing and other formatting
  • House your audios in one place like Audio Acrobat. You should do this so as not to accrue bandwidth fees on your hosting.

Word Processing Plus specializes in transcription. Just email Sue at sue@wordprocessingplus.com to get started!

Some links on this page or post may be affiliate links. This means if you click on the link and purchase an item, we will receive an affiliate commission. Regardless, we only recommend products or services we believe will add value to our readers.

Jul
25

Email Overwhelm

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Email driving you crazy? Why not delegate this to your VA? She can delete the spam from your in-box and respond to your customers regarding general support issues.

How? Give your VA access so she can go into your email in-box and delete the spam. By giving away this one task you could save at least 30 minutes every day. Provide her with documents which explain guidelines for answering your email such as, “Delete all incoming Facebook requests” or “Mark as important any emails from Harry.” Ask your VA to create response templates for the most frequently asked questions. This will save time in the future when responding to email. Give your VA a list of your VIPs and what topics are priorities.

Word Processing Plus can help you with the above. Email Sue at sue@wordprocessingplus.com.

Some links on this page or post may be affiliate links. This means if you click on the link and purchase an item, we will receive an affiliate commission. Regardless, we only recommend products or services we believe will add value to our readers.

Over the next few weeks I’ll be offering you a list of tasks you should consider delegating to a virtual assistant. The tasks most often delegated include those that are:

  • Repetitive in nature
  • Tasks that do NOT require YOUR expertise to complete
  • Tasks you may not like to complete or hate to do
  • Menial or low-thought items
  • Scheduled items which require someone to remember to do them on a daily, weekly or monthly basis

Here are some basic tasks you might consider delegating:

  1. Data entry
  2. Sending thank you notes, holiday cards and other correspondence to your clients and colleagues
  3. Preparing mailing labels and envelopes for a direct mail campaign
  4. Doing internet research for projects you are working on
  5. Gathering testimonials from your customers to use on your website
  6. Embedding links into your PDF files to make customized reports for your customers and affiliates
  7. Typing up letters, memos, reports, etc.
  8. Screening your email, deleting spam and responding to inquiries
  9. Listening to and summarizing your voice mail messages
  10. Preparing a PowerPoint presentation for your product/service showcase

Word Processing Plus can help you with any or all of the above tasks. If you’d like help with any of the above tasks, email Sue at sue@wordprocessingplus.com

Some links on this page or post may be affiliate links. This means if you click on the link and purchase an item, we will receive an affiliate commission. Regardless, we only recommend products or services we believe will add value to our readers.

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Deal of the Day!